Program Coordinator II- University Career Services (Finance)

Department: University Career Services

Salary: 18.32-21.15

Description:

Coordinates and provides senior-level administrative support to an ongoing program at the University.

1. Coordinates program to ensure that implementation and prescribed activities are carried out in accordance with specified objectives.
2. Participates in planning and develops methods for program implementation and administration, coordinates program activities and processes.
3. Reviews program records and reports of activities.
4. Recommends modifications to methods or procedures as required.
5. Prepares recurring and ad hoc program reports for management use.
6. Assists in preparing reports, proposals, manuals, and other documentation as required for the program.
7. Participates in budget planning and is responsible for controlling expenditures in accordance with budget allocations for the program. 8. Conducts formal training or gives instruction regarding program policies and procedures.
9. Interacts with faculty, staff and students to promote the goals and objectives of the program.
10. Develops and maintains database on research studies, policy issues, etc.
11. Performs other job-related duties as required.

Established in 1927, the University of Houston empowers students in their pursuit of learning, discovery, leadership and engagement. Located in a sprawling metropolis, our premier Tier One campus provides students with cutting edge programs including undergraduate, graduate, doctoral, distance and continuing education. Ranked among the best colleges in America, UH is home to award-winning faculty, innovative research centers, has one of the most diverse student populations in the nation, and alumni who have become international leaders.

Summary: Coordinates and provides senior-level administrative support to an ongoing program at the University.

• Coordinates program to ensure that implementation and prescribed activities are carried out in accordance with specified objectives.
• Participates in planning and develops methods for program implementation and administration; coordinates program activities and processes.
• Reviews program records and reports of activities. Recommends modifications to methods or procedures as required.
• Prepares recurring and ad hoc program reports for management use.
• Assists in preparing reports, proposals, manuals, and other documentation as required for the program.
• Participates in budget planning and is responsible for controlling expenditures in accordance with budget allocations for the program.
• Conducts formal training or gives instruction regarding program policies and procedures.
• Interacts with faculty, staff and students to promote the goals and objectives of the program.
• Develops and maintains database on research studies, policy issues, etc.
• Performs other job related duties as required.

Requirements: Bachelor's Degree and 1 year experience.

Additional Information / Addendum:

Overview

Assist and support the UCS Employer Development and Relations (EDR) team by coordinating on-campus student employment, including College Work Study and Non-College Work Study. Serve as point of contact for UH faculty and staff and collaborate with the UH Office of Scholarships and Financial Aid as well as Human Resources. Assist with UCS career management platform and annual data collection thorough Job Location & Development.

Additional Specific Duties and Responsibilities

1. On-Campus Student Employment | Coordinate all aspects of the on-campus student employment program. Develop processes and procedures to assist in the ease of hiring and completion of requirements. Liaison to Office of Scholarships and Financial Aid as well as Human Resources. Create and present training workshops to departments, employers and students and assist with job postings and other work-study questions. Maintain list of students eligible for College Work-Study and update all work-study materials. Assess program outcomes and hiring.
2. Employer Outreach & Management | Serve as the main point of contact for all UH staff and faculty seeking to hire a student employee. Assist Sr. Recruiting Manager and Assistant Director as needed with outreach of identified industries.
3. Technology | Assist with overall management of career management platform, Symplicity. Responsible for reviewing and approving job postings and employer registrations. Serve as the main point of contact and work with Symplicity representatives to troubleshoot or resolve program issues or implement updates.
4. Data & Reporting | Use career management platform to develop tracking of employer and student activity including but not limited to application data, hiring data and Job Location & Development reporting requirements. Assist the Associate Director in completing division wide reporting.
5. Career Fairs | Support the planning and implementation of all UCS career fairs. Responsible for logistics, vendor management, processing expenditures, event layout, job list, supply management and ordering

Qualifications

• Excellent customer service and the ability to develop and build relationships with diverse populations.
• Ability to manage up and communicate clearly and respectfully across different levels of the organization.
• Exhibit professional written and verbal communication skills.
• Good working knowledge of the career management platform, Symplicity or other candidate tracking system (CRM, Symplicity, etc).
• Good organizational skills; detail-oriented; self-starter; creative; and willingness to learn.
• Ability to multi-task and prioritize work responsibilities and changes in a fast-paced environment, problem-solving skills.
• College degree or two to three years of direct job-related experience in customer service, human resources, or student services is required. Should have an interest in human resources and recruiting activities.
• Proficient knowledge of MS Office including SharePoint, Bookings and MS Teams.

• Exhibit strong project management and program coordination of career related programs
• Position may involve minimal travel, and evening events.

MQ: Education: Requires the ability and knowledge for analysis and interpretation of procedures, policies and practices attainable through specific education and/or training programs in a specialty or technical field. Advanced vocational or electronic skills or a basic knowledge of a professional field is required. An Associate's degree or certification/licensing in a technical specialty program of over 18 months and up to 3 years duration are characteristic of this field. Experience: Requires a minimum of one (1) year of directly job-related experience.

Additional Job Posting Information:
- Department is willing to accept education in lieu of experience.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The policy of the University of Houston-System and its universities is to ensure equal opportunity in all its educational programs and activities, and all terms and conditions of employment without regard to age, race, color, disability, religion, national origin, ethnicity, military status, genetic information, sex (including gender and pregnancy), sexual orientation, gender identity or status, or gender expression, except where such a distinction is required by law.