Executive Assistant (Finance)
Edelman is a voice synonymous with trust, reimagining a future where the currency of communication is action. Our culture thrives on three promises: boldness is possibility, empathy is progress, and curiosity is momentum.
We are in relentless pursuit of an equitable and inspiring workplace that is respectful of all, reflects and represents the world in which we live, and fosters trust, collaboration and belonging.
As a strategic partner to key senior executives and others in the practice group, the Executive Business Partner (EBP) plays a pivotal role in driving operational efficiency, facilitating seamless communication, and ensuring the highest level of professionalism. More than an administrative role, this position is integral to thought leadership, decision-making and logistical execution, empowering leadership to focus on strategic priorities.
The ideal candidate is an adaptable, proactive professional who anticipates needs, streamline processes, and fosters collaboration. With exceptional organizational and communications skills, the Executive Business Partner will act as a trusted liaison between executives and internal and external stakeholders, ensuring alignment with business objectives.
Responsibilities
- Maintain complex calendars, coordinate meetings, appointments, and manage detailed travel arrangements, including travel itineraries, and portfolios for executives
- Prepare, edit and refine documents, presentations, and reports with accuracy, clarity, and professionalism
- Coordinate in-house and off-site meetings, ensuring seamless logistics, including conference room set up, catering, and visitor travel coordination
- Handle sensitive and high-level information with discretion, maintaining the utmost professionalism and confidentiality
- Manage and prioritize incoming requests, including email communications, ensuring efficient delegation and redirection when necessary
- Act as a liaison across departments, facilitate communication, and coordinate projects and initiatives effectively
- Track and manage expense reports, invoices, and executive time entry (revisions)
- Attend staff meetings as needed
- Take ownership of ad hoc tasks and special projects as assigned by executives, proactively identifying opportunities to enhance executive productivity
Basic Qualifications
- 5+ years of executive-level administrative experience, demonstrating a proven ability to support senior leadership with efficiency and discretion
- Bachelor's degree or equivalent work experience
Preferred Qualifications
- Outstanding written, verbal, and interpersonal communication skills, ensuring clarity, professionalism, and effectiveness in all interactions
- Strong ability to multitask, manage deadlines, and anticipate needs, ensuring seamless executive support in a fast-paced environment
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other office productivity tools; experience with executive travel and expense management systems is a plus
- High level of integrity and confidentiality in handling sensitive executive and business matters
- Ability to thrive under pressure, adapt to evolving priorities, and remain composed in fast-paced situations
- Proactive, solutions-oriented mindset with the ability to think critically, troubleshoot issues, and make informed decisions independently
$60,000 - $92,000 a year
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An employee's pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, travel requirements, revenue-based metrics, any contractual agreements, and business or organizational needs. The range listed is just one component of DJEH's total compensation package for employees. Other rewards may include annual bonuses, a Paid Time Off policy, and region-specific benefits.
Edelman offers a wide range of benefits: medical and dental insurance, vision, 401K, life insurance, disability insurance, paid time off, travel assistance and wellness programing.
Edelman is committed to diversity, equity and inclusion and proud to be an equal opportunity employer. We welcome and encourage racially and ethnically diverse people, members of the LGBTQ community, veterans, parents, individuals with disabilities and members of any and all protected classes to apply.
