Operations Assistant (Finance)

POSITION PURPOSE: Responsible for day-to-day activities and performs a variety of administrative functions including, preparing, and distributing reports, timely payroll support, and monitoring shipping supply inventory, in a courteous, professional, and confidential manner for the General Manager and management staff.

FUNCTIONS AND BASIC DUTIES:

• Gathers, organizes, and distributes daily, weekly, monthly information and reports to appropriate individuals and departments in a timely and accurate manner.
• Provides answers to questions from associates and keeps operations up to date with policies and procedures, HR, and Payroll.
• Resolves requests, complaints, and problems or refers appropriately.
• Collects information and reports individual productivity for personnel in receiving, shipping, replenishment; as well as individual quality information for mis-picks, mis-slots, and receiving errors-uses APT as necessary.
• Prepares Etime edits and daily detail reports for managers, including, vacation, Daily Attendance Call in sheets, employee write-ups, terminations, and daily attendance.
• Logs any disciplines signed off by employees and returned; turns into HR.
• Monitors shipping supply inventory & ensures levels are maintained (partnering with Inventory Control & vendors), and orders office supplies and printer cartridges as needed.
• Provides payroll support including, the preparation of associate reviews, attendance reports for review period, scheduling changes in Etime, and enters new employees into time clock.
• Completes payroll for operations on a bi-weekly basis including entering temporary differentials, eTime coding and ensuring proper hours are paid.
• Calculates and runs Selector bonus weekly.
• Continually evaluates current processes and makes adjustments as prudent to save time, and money.
• Codes and processes invoices and billing as needed. Manages vendor logs and accrual spreadsheets.
• Books travel for warehouse associates and managers as needed using Concur travel system.
• Administers General Manager corporate credit card.
• Performs other administrative functions as assigned (i.e. typing, filing, and faxing and daily FedEx box.
• Produces daily metric reports including: Department hours, Shipped and Received cases, Replenishments. LPN's and out of stocks/shorts.
• Prepares weekly overtime report and Pacific Region metrics.
• Handles co-op cash proceedings -money orders and distribution to Accounts Payable.
• Administers SharePoint site for the facility.
• Prepares communications for the site - including PowerPoint presentations, postings, bulletin boards, etc.
• Attends manager weekly staff meeting and produces meeting minutes.
• Coordinates and plans events as necessary (e.g. associate lunches, picnic, holiday party).

QUALIFICATIONS:

EDUCATION/CERTIFICATION:

• Associate degree preferred and/or related experience.

EXPERIENCE:

• Four or more years of progressive related experience.
• System Implementation preferred.

KNOWLEDGE:

• Proficient in all Microsoft office applications, strong working knowledge of MS Excel is required.
• Basic knowledge of Company operations.
• Understanding of document formats, spreadsheets, and business communications.

SKILLS/ABILITIES:

• Strong interpersonal, verbal, and written communication skills
• Well organized and able to handle several projects at the same time while adhering to strict deadlines.
• Problem solving abilities.
• Good data entry skills.
• Able to work independently, with minimal supervision.
• Ability to multi-task and work in a fast-paced environment.

All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity or expression, national origin, disability, or protected veteran status. UNFI is an Equal Opportunity employer committed to creating an inclusive and respectful environment for all. - M/F/Veteran/Disability. VEVRAA Federal Contractor.