Accounts Receivable Specialist (Finance)
Summary: Maintains accounts receivable records and ensures that financial transactions are accurately recorded. Tracks and matches manual invoices with SAP and customer purchase orders. Will implement, support, and maintain new technologies to scale accounts receivable in line with the company's growth.
Essential Duties and Responsibilities:
- Process accounts and incoming payments in accordance with financial policies and procedures, ensuring that payments are applied correctly and reconciled with daily cash transactions.
- Perform daily financial transactions, including verifying, classifying, computing, posting, and recording accounts receivable data.
- Reconcile the accounts receivable ledger at the end of each closing period to ensure that all payments are accounted for and accurately posted.
- Act as a liaison between sales, customer service, and accounts receivable departments, ensuring that all necessary credit documents (e.g., credit applications, project information sheets) are obtained promptly.
- Utilize the online portal to approve credit for new customers and consult with a supervisor regarding the credit status of existing customers.
- Prepare daily commission reports based on the previous day's invoicing.
- Generate monthly commission reports to facilitate timely payments to sales representatives.
- Process invoices and credit memos through SAP and send them to customers via email. Submit, reconcile, and document customer special billing requests (e.g., AIA and manual billing) as required.
- Monitor customer accounts receivable balances and aging reports, contacting delinquent accounts daily, and recording notes in the system. Initiate further collection actions and utilize third-party lien services as necessary for overdue accounts.
- Maintain a list of payment promises and review it with a supervisor for forecasting purposes.
- Keep customer files updated on the intranet, including accounting documents such as commissions, correspondence, and special billing information.
- Proficiency in Excel, Adobe, and Word is required.
- Knowledge of ERP systems is required, with a preference for SAP experience.
- Perform other related accounting duties as assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Education/Experience:
- Associate's degree (AA) or equivalent from a two-year college or technical school; or two to four years of related experience and/or training; or an equivalent combination of education and experience.
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
- Able to write routine reports and correspondence.
- Able to communicate in a friendly manner with customers in written and spoken English
- Ability to calculate figures and amounts such as discounts, interest, commissions, percentages, etc.
