Accounts Payable Specialist (Finance)

Position Summary:

The Accounts Payable Specialist is responsible for day-to-day accounts payable functions. This position reports to the Sr. Manager, Accounting and Accounts Payable and must be a self-starter and independent, detail-oriented team member. This team member is responsible for ensuring that all vendor invoices are paid in a timely manner and AP agings are monitored and maintained.

General Duties/Responsibilities (May include but are not limited to):

• Matches invoices with purchase orders and receiving documents;
• Process and review accounts payable transactions for proper coding and approvals;
• Reconcile vendor statements and research and correct discrepancies;
• Interface with vendors and employees to troubleshoot and resolve accounts payable matters in a timely manner;
• Prepares daily batches of accounts payable invoices for review and ultimate posting by the Sr. Manager, Accounting and Accounts Payable;
• Process weekly check disbursements for claims and accounts payable for various entities;
• Responsible for following up with department heads on invoice approvals and vendors as necessary;
• Assist with other special projects as needed (audits document request, yearly 1099 reporting for independent contractor);
• Assist with the Company's expense reimbursement process, including but not limited to reviewing and approving expenses reports, ensure expense reports are in compliance with company policy, resolving/following up on questionable expenses, ensuring that expenses are current; answer questions on how to use the company's expense tracking tool; and
• Other responsibilities as assigned by Accounting Management.

Requirements:

1. Minimum Experience:

• Minimum 2 years of accounts payable experience including full cycle accounts payable

2. Education/Licensure:

• High School diploma with knowledge of accounting and /or bookkeeping.

3. Other:

• Intermediate proficiency in Excel.
• Proficiency in Microsoft Word.
• Experience with accounts payable general ledger accounting systems such as Microsoft Dynamics, Lawson Infor, Peoplesoft, Oracle, or SAP, preferred but not required.
• Willingness and capability to learn new things quickly.
• Technology and automated solutions oriented.
• Well organized with strong attention to detail.

Pay Range: $23 - $25 hourly.