Facilities Events Spec (Finance)
Department: Facilities Services Salary: 15.38 hourly
Description:
Administers the scheduling, billing, and set-up of facilities for internal and external constituents for non-academic purposes. Administers property inventory and fleet management.
1. Schedules university facilities for university special events, conferences, workshops, and community events.
2. Coordinates event set-ups with event sponsors, Facilities Events staff, vendors, and caterers.
3. Ensures events are in compliance with Texas Alcohol Beverage Commission and university policies.
4. Administers the online campus event calendar; approves and monitors campus events submitted online; makes schedule changes as needed.
5. Processes rental invoices for external events; collects rental payments; and maintains spreadsheet of external events and incoming revenue.
6. Coordinates annual physical inventory for controlled, capitalized, and federal equipment in compliance with state guidelines; receives and processes property management documents; and provides guidance and assistance to property custodian and accounting specialist.
7. Administers fuel credit cards; monitors credit card usage; collects mileage user reports; creates monthly expense reports; and informs drivers when vehicle renewal registration and inspections are due.
8. Coordinates department travel arrangements and processes travel documents; reconciles credit card purchases, and prepares required expense reports.
9. Operates HVAC software to monitor and adjust temperatures in absence of maintenance staff.
10. Performs other job-related duties as assigned.
Minimum Qualifications: (60) semester hours college coursework and (5) years secretarial experience, or equivalent combination of education and relevant experience
Required Attachments: Resume, Cover Letter
All positions at the University of Houston-System are security sensitive and will require a criminal history check.
The University of Houston System and its universities are an Equal Opportunity Institution.
A Closer Look at UHV
At the University of Houston-Victoria (UHV), we are driven by a relentless pursuit of excellence.
As a next-generation university, we redefine the boundaries of higher education, creating opportunities for students from all backgrounds to excel. Our unwavering focus on student success and research innovation sets us apart, positioning UHV as a model for universities of the future.
Our History
Since our establishment in 1973, we have grown into a vibrant institution with a reputation for academic excellence and a dedication to student success. At the University of Houston-Victoria (UHV), our history is a testament to our commitment to providing quality education and fostering academic achievement.
City Location
A regional hub 30 miles inland from the Gulf of Mexico, Victoria is a town of 65,000 located about two hours from Houston, Austin, San Antonio and Corpus Christi. UHV also offers classes at an instructional site in the Houston suburb of Katy. Students have choices in how they attend UHV:
- UHV - 3007 N. Ben Wilson St., Victoria
- UHV Katy - 22400 Grand Circle Blvd., Katy
- Online
Mission Statement
The University of Houston-Victoria (UHV), a dynamic destination institution serving Texas and the world, is dedicated to providing every student with educational and leadership opportunities to become a successful professional and an engaged global citizen. Innovative educational activities challenge students to make meaningful connections between their learning and their lives in a complex world. The University of Houston-Victoria promotes economic development and advances the quality of life through teaching, research, and service excellence.
Our Goals
Continually enhance the quality of our student experience. Promote and expand access to education. Increase community engagements and increase public events for diverse audiences on our campuses. Promote a culture of institutional identification among stakeholders
Academic Excellence
Several of UHV's academic degree programs have drawn top rankings from organizations including College Consensus, Intelligent.com and Research.com. Our Accreditations include: SACSCOC Accredited, AACSB Accredited, ABET Accredited, CACREP Accredited, NASP Accredited, and TASP Accredited
