Senior Administrative Coordinator (Maintenance)

Company

Federal Reserve Bank of Boston

As an employee of the Boston Fed, you will work to promote sound growth and financial stability in New England and the nation. You will contribute to communities, the region, and the nation by conducting economic research, participating in monetary policy-making, supervising certain financial institutions, providing financial services and payments, playing a leadership role in the payments industry, and supporting economic well-being in communities through a variety of efforts. The Boston Fed is one of 12 Reserve Banks and we serve all or parts of Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, and Vermont. Our mission is accomplished through our Bank's values: diversity, equity and inclusion, innovation, integrity, and leadership.

This position is an on-site role.

Job Summary:

The mission for FedCash® Services is to supply currency and coin to meet both domestic and international demand, maintain the quality and integrity of currency in circulation, and ensure depository institutions have ready access to Cash Services. Our primary goal is to maintain confidence in U.S. currency through well-controlled operations with sufficient capacity to meet the needs of the marketplace on a daily basis and in times of stress.  Our individual efforts are team-centric and values-based to support our mission.

This position is responsible for providing a wide range of administrative and analytical support for department management and others in Cash Services.

Responsibilities include:

• Providing proactive analytical and specialized administrative support to the department Vice President.
• Reporting directly to the Business Support Manager and providing them with assistance as needed.
• Providing administrative support including coordinating travel arrangements and reimbursements, arranging room reservations and food services, copying, scanning; maintaining locker assignments, bulletin boards and authorization lists.
• Assisting in coordinating internal and external meetings.
• Using a variety of software products within the Microsoft Office suite to prepare and/or maintain a variety of documentation related to ordering, inventory, personnel rosters, etc.
• (Preferred): develop documentation including spreadsheets, presentations, briefing papers, project reports and analytical documents for management.
• Act as the primary department attendance timekeeper.
• Managing purchases by acting as the inventory coordinator and purchase card holder for the department. This responsibility includes conducting monthly audits of supplies, monitoring inventory amounts, making appropriate purchasing decisions, and maintaining accurate inventory records and reporting.
• Creating and maintaining documentation for contracts, expenses, purchase orders and invoices. Manages professional memberships for Cash Services personnel.
• Supporting management in chairing local or system workgroups or meetings including scheduling, taking and publishing minutes and action items, and maintaining workgroup or committee documentation.
• Developing a quarterly department newsletter and maintaining the department electronic messaging system “E-Board”.
• Administering various projects, programs or processes as assigned.

This position is not required to directly supervise others.

Knowledge and experience normally acquired through, or equivalent to, the completion of an Associate's degree and/or a minimum of 2-3 years of job-related experience.

Sought After Skills for this Position:

• Intermediate working knowledge of MS Office including Access, Excel, Word, MS Project and PowerPoint.
• Strong time management skills.
• Strong communication and interpersonal skills.
• Experience in organizing and event planning skills.
• Demonstrated ability to follow through with assignments, ability to multi-task.
• Analytical and problem-solving skills needed.
• Ability to exercise sound and independent judgment in the resolution of issues.
• Comfort in working with all levels of colleagues, to include employees, senior management, the Treasury, the Board of Governors, other Reserve Banks, and FRBB customers.
• Willingness to exercise discretion and maintain strict confidentiality in the workplace, due to the nature of managing department officers' calendars and appointment.
• In all Cash Services work assignments, ensure adherence to Custody Control Principles and Standards, Information Security requirements, Treasury guidelines, Bank policies and other department procedures.
• Demonstrated ability to manage multiple tasks and projects at once while maintaining a strong attention to detail.

The Federal Reserve Bank of Boston is committed to a diverse and inclusive workplace and to provide equal employment opportunities to all persons without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, genetic information, disability, or military service.

All employees assigned to this position will be subject to FBI fingerprint/ criminal background and Patriot Act/ Office of Foreign Assets Control (OFAC) watch list checks at least once every five years.

The above statements are intended to describe the general nature and level of work required of this position. They are not intended to be an exhaustive list of all duties, responsibilities or skills associated with this position or the personnel so classified. While this job description is intended to be an accurate reflection of this position, management reserves the right to revise this or any job description at its discretion at any time.

Full Time / Part Time

Full time

Regular / Temporary

Regular

Job Exempt (Yes / No)

No

Job Category

Work Shift

First (United States of America)

The Federal Reserve Banks believe that diversity and inclusion among our employees is critical to our success as an organization, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.

Always verify and apply to jobs on Federal Reserve System Careers (https://rb.wd5.myworkdayjobs.com/FRS) or through verified Federal Reserve Bank social media channels.

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Salary Minimum: 79500Salary Maximum: 79500