Executive Administrative Assistant - Redstone Realty Solutions (Sales)

The Executive Administrative Assistant at Redstone Realty Solutions (RRS) is responsible for providing an executive level of administrative support for the management team of RRS by performing a variety of duties including but not limited to; research, data entry, telephone support, correspondence and report creation related to the needs of the management team.

Job Description

Essential Functions

• Maintains a professional image and demeanor at all times consistently demonstrating the company's values and adhering to the Code of Ethics while delivering friendly, caring service to internal and external members.
• Supports the Presidents and Head of Operations with various administrative functions including, but not limited to, coordinating and maintaining their schedules, making travel arrangements, processing expense reports, answering phones, distributing mail and directing incoming calls and visitors to the area.
• Coordinates meetings and events at the behest of RRS' management team including the preparation of presentations, booking conference rooms, and sourcing of needed materials.
• Assists with special projects, performing research, compiling data, writing reports/papers/emails as necessary.
• Coordinates the onboarding of new agents and brokers.
• Maintains proficiency with all company real estate software in order to act in an administrator capacity for those programs to assist other users.
• Provides training to new employees to create a welcoming onboarding experience and assists them with gaining proficiency and understanding of company policies and procedures.
• Attends RRS sponsored events to promote company initiatives.
• Manages working relationships related to associated vendors.
• Provides cross training to other RRS employees in the programs used to prepare and post campaign materials for business continuity purposes.
• Cross-trains with other positions to learn additional duties to enable business continuity in the absence of other employees.
• Monitors, orders, and stocks supplies in assigned office.
• Provides limited administrative support to Managing Broker of assigned office.
• Other duties as assigned or necessary for the success of the Company.

Supervisory Responsibility

This position has no supervisory responsibility.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, smartphones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by employees to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Intermittent standing, sitting, and walking.
• Using hands repetitively to handle, feel or operate computers and other standard office equipment.
• Reaching with hands and arms.
• Intermittent lifting and carrying between 5 and 25 pounds.

Position Type/Expected Hours of Work

This position regularly requires working hours outside of a 9-5 work schedule to meet company and client needs and occasional weekend work.

Travel

Travel is primarily local during the business day, although some out-of-the-area and overnight travel may be expected on a limited basis.

Required Education and Experience

• Associate degree or higher in Business Administration or a relevant discipline.
• Two years of experience in the areas of administrative support, office management or real estate.
• Proficiency in using Microsoft Office or Google Suite office applications.
• Experience supporting executive level employees (Preferred).

Additional Eligibility Qualifications

• Excellent people skills, with an ability to partner with a dynamic leadership team.
• Excellent organizational and time management skills.
• Strong critical thinking and problem solving skills.
• Flexible and able to multitask; can work within an ambiguous, fast-moving environment, while also driving toward clarity and solutions.
• Demonstrated resourcefulness in setting priorities.
• Understanding of ethics rules, regulations, and laws governing the sale of real estate in Alabama and Tennessee.
• Proficiency with general office equipment.

Redstone Federal Credit Union is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status or status as an individual with disability. All qualified applicants will not be discriminated against on the basis of disability.

We are proud to be a Drug-Free and Tobacco Free Workplace.