Accounts Payable Clerk (Administrative)

JOB SUMMARY: Responsible for carrying out the hospital's accounts payable functions, ensuring that all invoices are accurately processed, verified, and paid in a timely manner.

JOB SPECIFIC DUTIES AND RESPONSIBILITIES:
Invoice Processing:

Receive, verify, and enter invoices into the accounting system.Ensure proper documentation, authorization, and coding of invoices.Match invoices with purchase orders and receiving documents.Process expense reports and check requests, ensuring compliance with hospital policies.

Payments:

Prepare and process weekly check runs, ACH payments, and wire transfers.Ensure payments are made in a timely manner, adhering to payment terms.Reconcile vendor statements and follow up on outstanding invoices.

Recordkeeping & Reporting:

Maintain accurate and organized accounts payable files, both electronically and physically.Assist in month-end and year-end closing processes as needed.Generate reports related to accounts payable as requested by management.

Compliance & Audit Support:

Ensure compliance with hospital policies, state, and federal regulations.Assist in preparing gathering documentation for external audits and preparation of annual Medicare/Medicaid cost reports.

Internal Collaboration:

Work closely with other departments (such as purchasing, HR, and clinical departments) to ensure smooth operations.Communicate effectively with department heads regarding budget and spending inquiries.

Performs other duties as assigned.