HR Coordinator (Finance)

Division: Corporate - Human Resources

FLSA Status: Non-Exempt

JOB PURPOSE: This role is responsible for providing customer service, administrative and special project support to the Human Resources team. The role will also ensure efficient HR operations by maintaining accurate records, assisting employees with HR-related inquiries, and managing the timely payment of monthly invoices.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Includes the following but are not limited to the job specifications contained herein. Additional duties or job functions that can be performed safely may be required as deemed necessary by Harbor Group Management Company.

• Assist in planning and execution of cyclical HR programs, including but not limited to the Internship program, the Maintenance Technician Apprenticeship program, and co-op programs.
• Maintain employee records and electronically file documents into appropriate employee files, to include being responsible for the department's filing.
• Perform customer service functions by answering employee requests and questions and completing requests for information from various agencies such as the DOL, EEOC, etc.
• Support employee engagement events and the annual leadership conference.
• Update and distribute corporate organizational charts quarterly.
• Process monthly HR invoices by determining allocation and submitting to A/P for payment.
• Back-up for front desk receptionist and HR help desk.
• Oversee data workflows related to new hires, transitions, and departure notifications to ensure accurate and timely processing.
• Generate and analyze HR system reports for key insights and data management.
• Maintain the Human Resources team page on SharePoint and make any necessary updates.
• Assist in creating various presentations for training, proposals, business plans, etc.
• Manage executive meetings involving the Head of HR.
• Assist with other special projects as needed.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High School diploma or equivalent, plus 1-2 years' experience in a human resources or administrative role.

• Advanced skills in all Microsoft Office products is required.

• Ability to multitask, deal with ambiguity, and work collaboratively in a team environment.

• Highly organized, excellent analytical skills, and a keen attention to detail.

• Excellent communication (verbal, written and presentation) and customer service skills.

• Ability to maintain the confidentiality of records and personal information.

• Knowledge of human resources and employment practices, and federal and state employment laws, a plus.

• Experience using Dayforce, a plus.

WORKING CONDITIONS: This position could require evening and/or weekend work during special projects or other high peak times.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to stand, walk and sit. The employee is occasionally required to reach with hands and arms; climb or balance; stoop, kneel, crouch or crawl; and taste or smell. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Veteran Friendly

This pre-employment application will be given every consideration, but its receipt does not imply that the applicant will be employed. Each question should be answered in a complete and accurate manner as no action can be taken on this application until all questions have been answered.

Harbor Group Management is proudly an Equal Opportunity Employer EOE/M/F/D/V. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.