DOCUMENTATION COORDINATOR II-Magnolia, TX (Finance)

 The Quality Documentation Coordinator is responsible for creating/compiling product manuals, up to and including data books. This role works with multiple business units as a key member of the team to ensure that project documentation is complete to ensure project success. The Quality Documentation Coordinator will also be responsible for compiling and uploading documentation into Canrig's Document Management System. 

• Data Entry of information into Quality Control Databases
• Preparation of Products Manuals/Data Books for manufactured or repaired equipment and distributing to internal or external clients
• Filing of Quality Control documentation
• Management of Quality Control records  
• Using engineering databases to access & print Engineered Drawings and schematics
• General Administration support as required by the Quality Department
• Create quality reports and perform analysis of data
• Maintain electronic records for the Quality Control functions, including data entry, filing, scanning, and retrieval

MINIMUM QUALIFIATIONS/SKILLS 

• Three years Quality background with administrative skills and experience
• Knowledge of Adobe Pro/Adobe software to build databooks/product manuals
• Intermediate Computer Skills – typing speed is a plus
• Intermediate experience with Microsoft Office Software & strong understanding of Microsoft Outlook
• Proficient in reviewing Quality Control Documents, Material Test Reports, Mill Reports, and other quality related documents 
• Capable of working with minimal supervision or direction. 
• Ability to work independently in a self-directed manner, and to work collaboratively in a team-focused atmosphere

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED) and 3 to 5 years' experience in quality documentation

LANGUAGE SKILLS

Fluent in English. Ability to read and write, comprehend simple instructions, short correspondence, and memos

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals and compute percentages.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

COMPUTER SKILLS

To perform this job successfully, an individual should have excellent knowledge of word processing software, spreadsheet software, database software, and manufacturing/inventory software. They should have advanced computer skills dealing with Adobe software, writing and formatting.

CERTIFICATES, LICENSES, REGISTRATIONS 

Valid Driver's License

PREFERRED QUALIFICAITONS

Experience in Oil & Gas

Knowledge of ISO 9001; API Q1 

Knowledge of QMS Documentation/Records

BEHAVOIRIAL COMPETENCIES

To perform the job successfully, an individual should demonstrate the following competencies: 

Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.

Oral communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

Written Communication - Writes clearly and informative; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interest; Able to build moral and group commitments to goals and objectives; Supports everyone's efforts to succeed.

Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values

Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.

Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgement; Supports and explains reasoning for decisions; Includes appropriate people in decision making process; Makes timely decisions.

Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence.

Planning/Organizing - Uses time efficiently; Plans for additional resources; Sets goals and objectives.

Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.

Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays or unexpected events.

Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

PHYSICAL REQUIREMENTS / WORKING CONDITIONS

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle or feel; and reach with hands and arms. The employee frequently is required to walk and talk or hear. The employee is frequently required to sit; occasionally climb or balance; and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds, and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and outside weather conditions. The noise level in the work environment is usually moderate.