*Financial Coordinator (Project Management)
The Financial Coordinator for University Libraries has critical financial responsibilities consisting of, purchasing, accounts payable, accounts receivable, and deposits for a unit with a $21M budget. The coordinator works with OU PeopleSoft and OU Foundation accounts. This includes managing and reconciling all department accounts, organizing and processing thousands of transactions per year including complex library requisitions for domestic and international vendors, purchase order tracking, payment of invoices, journal entries, cost transfers and data entry in QuickBooks for all operations and collections transactions. Collections related purchase orders involve a complex budgeting and tracking system made up of 50 library collections-specific account codes that are part of the library management system and necessary for the required reporting for collection expense tracking and reporting to the Association of Research Libraries.
The coordinator will prepare cost reports to compare historical funding and expenditures, determine if funding/budgets are available for purchases, ensures funds are spent correctly, prepares data for various library departments, assists in comprehensive reviews of annual costs, responds to financial inquiries that require research and/or interpretation of university procedures, makes deposits, sets up new vendors and ensures invoices are correct, maintains financial filing system, assists the financial team in making decisions, analyzes procedures and recommends improvements, acts as backup to payroll and personnel functions, trains personnel in the use of library and university systems, supports administrative personnel who handle events and travel, and performs various duties as needed in order to fulfil the function of the position.
In addition, this position tracks and processes payments for University Libraries' Open Access publication support program and Alternative Textbook Grants.
Required Education: Bachelor's degree in Accounting, Finance, Business, Management, or related field.
Equivalency/Substitution: Will accept 48 months of related experience in lieu of the bachelor's degree.
Skills:
- Knowledge of accounting and financial practices, methods, and terminology
- Advanced computer skills and experience with Microsoft Excel
- Ability to communicate verbally and in writing
- Ability to choose the right mathematical method or formula to solve a problem
- Ability to collect and organize accounting data, interpret the significance, and prepare accurate financial and informational reports
- Ability to set priorities and meet deadlines, work independently or as a member of a team
- Ability to handle stressful situations
- Excellent organizational, problem-solving, and communication skills
Certifications: None
Advertised Physical Requirements:
- Sit for prolonged periods.
- Communicate effectively and listen.
- Ability to engage in repetitive motion.
- Standard office environment.
Departmental Preferences:
- Experience using university systems such as PeopleSoft and Laserfiche
- Experience working with university purchasing policies and procedures
- Experience using QuickBooks
Supervision: No Supervisory Duties
Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.
Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.
Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides
